HRMS
Human Resource Management System
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About HRMS

Our Payroll is designed, as a long-term solution to your changing business needs. It is suitable for anything from one to many thousands of active employees and Adapts easily to fluctuations in staffing levels. With optional networking, up to fifty Users can view and update your payroll system simultaneously. Having extremely versatile features, Payroll is excellent for businesses operations with 10 or 10000 Employees.

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Key Features

Attendance Management

Leave & Attendance
Management

Loan Advance Management

Loan & Advance
Management

Payroll Processing

Payroll
Processing

Salary Reports (Payslip & Salary Sheet)

Salary Reports
(Payslip & Salary Sheet)

Bank Transfer

Bank
Transfer

Reimbursement Management

Reimbursement
Management

Other Payments

Other
Payments

PF Calculation & Reports

PF Calculation
& Reports

ESIC Calculation & Reports

ESIC Calculation
& Reports

Income Tax Management

Income Tax
Management

Full & Final Settlement

Full & Final
Settlement

Reporting

Reporting

Data Import (Masters, Salary & Leave Record)

Data Import (Masters,
Salary & Leave Record)

HR Functions

HR
Functions

Employee Self Service Module (ESS)

Employee Self Service
Module (ESS)

Workflow

Workflow

User Management

User
Management

User Management

User Management
  • Users can be created
  • Each employee is provided with an online account
  • Employees can login and view their
    • Pay slips
    • Yearly Salary Register
    • Loan / Advances Recovery/ Balance
    • Reimbursement Payments / Balance / Status
    • Income Tax Projections
  • Submit Leave Application
  • Submit Reimbursement Bills
  • Submit their Income Tax Declarations
  • Delivers significant cost & time savings for Payroll/HR department.
  • Improves administrative responsiveness & efficiency.
  • Enables greater employee satisfaction, fuels productivity
  • ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves

Employee Self Service Module (ESS)

  • Each employee is provided with an online account
  • Employees can login and view following
    • 1 Pay slips 1 Yearly Salary Register 1 Loan / Advances Recovery / Balance
    • 1 Reimbursement Payments / Balance / Status 1 Income Tax Projections
  • Submit Reimbursement Bills
  • ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves
  • Submit their Income Tax Declarations
  • Submit Leave Application
  • Delivers significant cost & time savings for Payroll / HR department
  • Improves Administrative Responsiveness & Efficiency

Flexible Structure building capability of Earnings & Deductions

  • Flexibility to add or modify any number of Salary Components - Earnings & Deductions
  • User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
  • Taxable & Non Taxable Earnings for Income Tax Calculations
  • Payslip / Non Payslip Component
  • Calculation based on Attendance
  • Monthly or Yearly Payments
  • Frequency of Salary Head
  • Also compute various other components that do not appear in Payslip
Employee Self Service Module
Employee Self Service Module

Loan & Advance Management

  • User Definable Loans/Advances (Multiple)
  • Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
  • Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
  • Lumsum recovery of Loan
  • Interest free Loan Perquisites as per Income Tax
  • Loan Recovered, Loan Balances & Loans History – Employee wise
  • Loan Ledger
  • Online submission of Loan Application and supporting workflow

Payroll Processing

  • Create a new payroll month & Process Salary
  • Process by Exception - you only need to enter Pay and/or deduction information when there are changes
  • Input information for all newly joined employees and resign left employees
  • Over-ride facility for any Salary components
  • Pro-rata calculations for employees based on Absenteeism
  • Salary on Hold & Freezing of Salary in case of Termination of Employees
  • Process & Print Payslips for groups or for selected employees
  • Lock month facility to avoid changes in Processed Data

Salary Reports (Payslip &
Salary Sheet)

  • Automatically calculates all the income, deductions & Company Contributions as per the requirement
  • Regular Payslips (with Logo) can be viewed or Emailed
  • Reimbursement Payslips can be viewed or Emailed
  • User defined Salary Sheets can be viewed
  • Generates Cash / Cheque / Bank Transfer List
  • Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
  • YTD salary Sheet & Summary of each employee
  • Separate Pay slips can be generated for Arrears, Medical, Reimbursement & LT

Bank Transfer

  • Bank Transfer Statement facility available for all the banks
  • Soft copy format also available in Excel or any format specified by different banks
  • Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments
  • Covering Letters
  • Cheque / Bank Transfer / Cash List
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Reimbursement Management

  • Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
  • Upper limits can be specified – Employee wise or Grade wise
  • Annual Limits or Monthly Accruals
  • Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
  • Reimbursement Pay slips, Bank transfer statement for Reimbursement Component

PF Calculation & Reports

  • Employee & Employer Contribution
  • User defined PF Rate of Deduction for Employer & Employee
  • Automatic Bifurcation of EPF & EPS
  • PF applicability check at Employee Level
  • Options to Limit Maximum Salary for PF Deduction
  • Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement

Income Tax Management

  • Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month
  • Auto calculation of TDS based on Projections
  • Income Tax Projections with the options to deduct projected tds from Monthly Salary
  • Prints Form 16, 12BA & Online Challan 281
  • Quarterly e-TDS Return as per the NSDL format
  • Income Tax Projections can be emailed in PDF format
Income Tax ManagementIncome

Leave & Attendance Management

  • Leave Rules can be defined
  • Yearly Credit of Leave/ Pro rata basis
  • Monthly Increment of Leave on Pro-rata basis
  • Carry forward facility for balance Leave
  • Encashment of Leave / Encashment In excess of Leave
  • Leave Utilizes & Balances can be checked
  • CL, PL, SL, Compensatory & Customizable Leaves
  • Automatic Leave payout on termination of Employees
    (in Full & Final Settlement)
  • Swipe card / Attendance machine if any can be linked
    to our software Attendance Arrears
  • Monthly Attendance Register & Yearly Attendance Summary
  • Attendance / Leave Ledger
  • Submission of online Leave Application and supporting workflow
Leave Attendance Management

Reporting

  • Output reports to screen, printer, MS Word & Excel
  • Option to preview Pay slips / Salary Sheets or any other reports on screen before final printing
  • Print Transaction & Master History for any period
  • Generating report is made easy with an advanced filter function to select the relevant employees or groups for the report
  • Prints any of our report for the previous periods.
  • User Defined Reports
    • User Defined Reports with the option to choose from the available field, user can define his own customized columnar reports
    • Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined

Other Payments

  • Overtime Calculation
  • Gratuity, Bonus & Extra Calculation
  • Supplementary Payments
  • Reimbursement - Medical, LTA or any other user definable reimbursement
  • Monthly Reconciliation - allow us to compare the changes in the pay components from last month to this month or for any number of months
  • Area Calculations
    • Arrears calculation for any previous period / Retrospective effect
    • Separate Pay slips can be generated for the Arrears Components
    • Bank transfer statement for Arrears Component

Full & Final Settlement

  • Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month
  • Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment ,Gratuity and recovers all Loan balances and Income Tax.
  • Generates Full & Final Settlement Calculation sheet for all the calculations done
Conclusion

Conclusion

In the ever-evolving landscape of Human Resource Management, Softqube has consistently proven its ability to deliver innovative and scalable solutions. Our HRMS stands as a testament to our commitment to excellence, offering an unparalleled blend of flexibility, efficiency, and comprehensive features. From flexible earnings and deductions structures, loan and advance management, to extensive payroll processing and reporting capabilities, we've ensured that every aspect of HR management is streamlined and user-friendly. Moreover, our solution is not just limited to desktop applications; we've expanded our expertise to include mobile applications, bringing the power of efficient HR management right to your fingertips. Trust Softqube to transform your HR operations, empowering your business to thrive in any staffing scenario and fostering a supportive and efficient work environment.

Ajay Panchal

I am the CEO of Hetweb, a funded HRMS Solution provider company for medium scale companies to large scale industries. We wanted to produce a cutting edge mobile application to serve our clients. We needed a great development company who can build out our entire product. We also had high profile enterprise customers like Reliance, TATA, Mahindra, Ashok Leyland, BHEL and many more. Softqube created everything from UX and UI design services to mobile technology services, backend technology services (including server setup), CMS [content management system] web platform development, website design and development, and strategic digital counsel. They basically handled an end-to-end buildout of a slick mobile app, iOS only, that worked in all environments. I’ve worked with tons of digital vendors personally, and Softqube stacks up with the best. I cannot risk my reputation when recommending or hiring firms, but I’ve only had positive experiences with them.

Ajay Panchal

CEO
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